Is worrying about the ever increasing cost of data storage and the loss of any form of central control over all the data that is fragmented across your enterprise keeping you awake at night? If so then probably all you need in order to get a good night’s sleep is a totally secure data repository with an automated archive of data from all the disparate places in which it is stored and ubiquitous access to the repository from any kind of fixed or mobile device. Dream on you say? No, this is for real. It is even cheap and the cost model uses volume based pricing.
Over recent years data storage has been costing businesses dearly as progressively more storage faculties are added to cope with the exponentially increasing demand. It is essential for businesses to regain control of these spiralling costs; failing to do so could ultimately lead to business failure. But there are other problems in addition to cost control, and one of these is data fragmentation.
No longer is data storage confined to local area networks. It is distributed across many different kinds of storage devices and services. For instance it may be stored on laptops, tablet computers, smartphones and on cloud storage services such as Dropbox. This is not only complicated, it carries a high level of risk and finding that critical information when it is needed can be extremely difficult.
The solution is simple. All you need do is centralise your data storage while reducing the amount of data that you need to store. There are different approaches to this, but one that has been shown to be highly effective is the cloud based file archive system developed by Mimecast. Not only does this reduce storage costs vastly, it archives all the data in triplicate and stores it in a secure data repository.
There are many advantages over centralised corporate solutions. For instance:
- There is no need to invest in expensive capital equipment as the cost model is based entirely on data volume.
- The data archive harvests data from many different locations such as network drives, personal folders, Share Point, and Dropbox.
- Email and file archiving are retained together in the same repository, which facilitates tasks such as legal hold, e-discovery and compliance.
Configuring the archive couldn’t be easier. A central web based administration console is used to configure a single server agent which then automatically executes such policies as to what data should be archived, the frequency of the archive, and the personnel who can access the data.
If it really is that simple, then you might be excused for wondering why everybody isn’t doing it. In fact many organisations are. Cloud based data archives such as the Mimecast model are being used by many organisations, and many more organisations have expressed that they intend to do so in the future; some organisations have security concerns but these are easily addressed by due diligence.
So why not migrate your data archive to the cloud, forget those sleepless nights, and catch some zees? You deserve them.